Supply Chain Coordinator - Tulsa

Employer description

Primary Responsibilities - • Match purchase orders, receipts, packing slips, receiving records, and supplier invoices. • Verify quantities, pricing, taxes, payment terms, coding, and supplier information. • Identify and resolve invoice, pricing, quantity, receiving, coding, and documentation discrepancies. • Coordinate credits, adjustments, corrections, and replacement documentation. • Track invoices, approvals, purchase orders, and outstanding issues to support timely payment. • Follow up on missing paperwork and unresolved discrepancies. • Communicate with suppliers, Purchasing, Receiving, Warehouse, Accounting, Operations, and other internal teams. • Maintain accurate electronic and paper records. • Monitor order and material status and escalate issues that could affect deliveries or operations. • Maintain accurate information in ERP, accounting, purchasing, and inventory systems. • Support reporting, audits, inventory activities, cycle counts, and other supply chain administrative processes. • Help improve documentation accuracy, payment efficiency, and supply chain reliability. • Follow company policies, quality requirements, safety procedures, and applicable regulations. Secondary Responsibilities - • Support purchasing, inventory, logistics, and materials management activities as needed. • Assist with supplier record maintenance, onboarding documentation, and supplier information updates. • Prepare reports related to invoices, purchase orders, discrepancies, receiving, and payment status. • Support invoice aging reviews and follow up on pending approvals or documentation. • Assist with internal and external audits by retrieving and organizing supporting records. • Support ERP data accuracy, including purchase orders, item records, inventory transactions, and supplier information. • Participate in process improvement, standardization, and cost-control initiatives. • Assist with inventory accuracy, warehouse documentation, and cycle-count programs. • Coordinate with relevant teams to support timely material availability and order fulfillment. • Perform other related duties as assigned. Required Qualifications - • High school diploma or equivalent. • Experience in accounts payable, administrative support, purchasing, inventory, logistics, or supply chain preferred. • Strong attention to detail, organization, and follow-through. • Ability to compare, reconcile, and analyze information across multiple documents and systems. • Strong written and verbal communication skills. • Proficiency with Microsoft Office, particularly Excel. • Ability to manage multiple priorities and meet deadlines. • Strong problem-solving and follow-up skills. • Ability to work effectively with suppliers and cross-functional teams. Preferred Qualifications - • Experience with ERP, accounting, purchasing, or inventory management systems. • Experience in oil and gas, manufacturing, industrial equipment, or field-service operations. • Familiarity with three-way matching, receiving processes, invoice workflows, and supplier documentation. • Knowledge of inventory control, purchasing procedures, and supply chain operations. • Experience supporting audits, cycle counts, or process improvement initiatives.