Warehouse Coordinator

Employer description

• Ensure all shipments are processed accurately and delivered on time to support drilling, completion, intervention, and exploration activities. • Maintain compliance with company policies, transportation regulations, and safety requirements for all outbound and inbound shipments. • Coordinate effectively with operations teams, rig personnel, vendors, and logistics providers to meet critical delivery schedules. • Monitor shipment status and proactively resolve transportation, documentation, or delivery issues to prevent operational disruptions. • Optimize inventory movement and warehouse processes to improve efficiency, reduce costs, and enhance service levels. • Maintain accurate shipping, inventory, and logistics records to ensure visibility and traceability of materials. • Support offshore and remote-location logistics by ensuring proper documentation, packaging, and transportation arrangements. • Drive continuous improvement initiatives focused on safety, reliability, operational efficiency, and customer service. • Achieve high levels of operational readiness by ensuring critical equipment and materials are available when and where needed. • Foster strong communication and collaboration across supply chain, warehouse, and field operations teams to support business objectives. • Assist in the shipment of tools, equipment, and materials to upstream field locations (onshore and offshore). • Execute and track urgent shipments to support drilling schedules and wellsite operations. • Ensure adherence to special instructions related to destination, environmental conditions, and rig requirements. • Prepare accurate shipping and export documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, and MSDS. • Ensure compliance with international trade regulations (ITAR, EAR), IATA, IMDG, and DOT hazardous material shipping standards. • Process outbound shipments using JD Edwards ERP and other logistics management systems. • Maintain proactive communication with global sales teams, operations coordinators, and rig logistics personnel. • Manage backlog and shipping priorities to meet tight project deadlines. • Maintain a clean, safe, and compliant shipping area per QHSE (Quality, Health, Safety, and Environmental) standards. • Respond to field and internal stakeholder requests in real-time via phone and email. • Support additional logistics or warehouse tasks as required by the supervisor. • Must be able to perform in a dynamic, fast-paced upstream logistics environment. • Familiarity with oilfield equipment and upstream supply chain practices. • Ability to work extended hours during rig mobilizations or urgent callouts. • Must be able to lift/move light shipping materials and operate in a warehouse setting if required. • Reasonable accommodations will be made for individuals with disabilities, in accordance with company policy. Behavioral Competencies • Strong problem-solving skills with a sense of urgency and accuracy. • Capable of independent decision-making in time-sensitive logistics scenarios. • Effective communicator across field, office, and third-party logistics channels. • Team-oriented with a high level of adaptability to changing operational demands. Technical Competencies • Proficient in Microsoft Office Suite (Excel, Outlook, Word, Teams). • Working knowledge of JD Edwards or similar ERP system. • Experience preparing international and domestic shipping documentation. • Familiar with Incoterms, rig logistics, and customs clearance procedures. • High School Diploma or equivalent required. • 2–3 years of experience in oilfield logistics or upstream supply chain or equivalent distribution experience. • 1–2 years in a shipping, dispatch, or logistics coordination role, preferably supporting rig operations preferred.